Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (2023)

VR Team | Sep 16, 2019 | 2 comments

If you are planning a trip to Europe, you will need to submit specific documents to the embassy or consulate of the country you plan to visit. One of these documents is a hotel booking or reservation, but do you really want to book a hotel and pay for it when there is no guarantee that your visa application will be approved? Probably not! However, there is a way to provide the relevant documentation without paying for it! It’s called a dummy hotel booking or reservation. In this article, learn more about hotel bookings for Schengen visas and make applying for a visa easier then ever!

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (1)

What is a Hotel Reservation for a Schengen Visa?

A hotel reservation proves that you have your accommodation arranged in the country you are planning to visit. It also proves that you are able to sustain yourself financially during your trip. In addition, it confirms your travel dates and the length of your trip. Embassies and consulates take this information into account when deciding whether to approve your visa application. For example, if you have mentioned your trip will last for 10 days, you need to be able to show that your accommodation also matches the same number of days. This can be done in 3 ways:

  1. Provide an invitation letter from a friend or relative residing in the country you are visiting
  2. Book a reservation with a hotel or hostel and use the confirmation letter as proof of accommodation
  3. Get a dummy hotel reservation through a verified agent

Any of these 3 documents will be accepted by the embassy or consulate as proof of accommodation and will ensure maximum chances of approval. However, you might not be visiting a friend or relative and if you book a reservation with a hotel or hostel, this will cost you money which might not be refunded if your visa gets rejected. So, that leaves a dummy hotel reservation through an agent.

When applying for your Schengen visa, you will find the flight itinerary/reservation as a mandatory document that you need to provide along with other supporting documents.

(Video) How to get valid proof of accommodation for visa application.

For example, the Spain consulate in San Francisco (Point# 9) asks for

“Proof of accommodation: One of the following:
– Original Local Police invitation letter from a family member or friend who resides in Spain
Detailed hotel reservation with the complete address and contact phone number for all Schengen countries where you will be staying. If you are part of a tour or cruise, include a letter from your travel agent stating a complete itinerary of cities and hotels.”

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (3)

For example, the Croatian Embassy in India (Point# 7)asks for:

“Proof of thepurpose of stayin Croatia:

  • certificate of a paid tourist package;
  • booking of a hotel or other accommodation;
  • private accommodation booking (copy of the decision of the competent office in Croatia approving the renting)
  • day to day itinerary with ensured accommodation for the entire stay
  • complete Croatian telephone contact and address for all accommodations
  • proof of ownership or lease of a boat/yacht etc.;

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (4)

For example, the Belgian Embassy in Philippines asks for:

“Proof of accommodation
Hotel confirmation or hotel voucher

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (5)

For example, the Italian Embassy in London asks for:

“proof of accommodation (hotel booking, Declaration of hospitality, declaration whereby accommodation costs shall be borne by the person inviting)

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (6)

For example, the Netherlands Embassy in the United States (Point# 5.1) asks for:


5.2 Proof of accommodation.
Evidence of hotel bookings or travel plan for the entire Schengen area:
• Individuals: confirmed hotel reservations, stating name, address and telephone number of the hotel, including confirmation nu

(Video) HOW TO MAKE A LEGIT & CONFIRMED HOTEL BOOKING RESERVATION FOR YOUR VISA APPLICATION

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (7)

For example, the Austrian embassy in New York simply asks for:

Proof of accommodation: hotel reservation, lease contract”

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (8)

As you can see from these examples, there is no getting round this requirement – if you are applying for a Schengen visa for any of the 26 countries in the Schengen area, you will need to provide the proof of accommodation as part of your visa application. This will ensure you have the best chance of getting your visa approved.

If your visa is rejected, you can cancel the reservation without losing any money.

How to Get a Dummy Hotel Reservation for Visa?

A dummy hotel reservation is simply a hotel booking specifically used for the purpose of getting a visa. The booking is created depending on your travel dates and once you know the outcome of your visa application the hotel reservation dates can be changed or the booking can be cancelled if your visa gets rejected. The added advantage of getting a dummy hotel reservation is you don’t pay for the hotel up front, so you won’t lose any money if your visa gets rejected. There is just a basic service charge to the travel agent who does everything for you.

Verified travel agencies likeVisa Reservation can do this for you at a very nominal charge and can even handle multiple hotel reservations at a time. There is absolutely no need for you to feel stressed when we can take care of everything, leaving you to enjoy planning your trip!

To assist you through this process smoothly, our team at Visa Reservation has created several packages to suit the needs of different kinds of travelers. These packages not only include hotel reservation for visa, but other required documents too, such as Flight Booking for Visa Application, Travel Insurance for Visa Application. So whether you are planning to visit a single country or multiple countries in the Schengen area, we can take care of all your hotel reservation needs. In addition, if you are planning on visiting more than one country, there is no need to create separate hotel itineraries, for a nominal fee we can put together a suitable package which covers every little detail of your trip.


With regard to flight itinerary for visa, Visa Reservation, offers three kinds of hotel itinerary reservation options for you to choose from:

(Video) Free Online Hotel Reservations for Visa Application 2020 || No Need Bank Card 2020

  1. Normal delivery – receive a customized hotel reservation within 24 hours
  2. Priority delivery – receive a customized hotel reservation within 6 hours
  3. Rush delivery – receive a customized hotel reservation within 1 hour. You can speak with the support representatives on how to get this done

Simply pick a delivery option and we will get the job done for you quickly and efficiently. Let us do all the hard work, so you can enjoy the countdown to your trip!

All you need to do is:

  1. Go to VisaReservation
  2. Choose the product Hotel Booking Plan Only
  3. Provide the required information
  4. Make the online payment
  5. Receive an e-mail with all the details of your hotel reservation
  6. Print the email and present it to the visa official at your visa appointment

See What Customers are Saying About Visa Reservation!

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (11) Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (12)

Proof of Accommodation - How to Get Hotel Reservation for Visa Application - Visa Reservation (13)

At Visa Reservation, we strive to simplify the visa process by providing free visa consultations, cover letter templates and no objection letter templates for our clients from US, UK, Canada, Philippines, India, China, UAE, Europe, Nigeria and globally. We also offer flight itinerary for visa, travel medical insurance, hotel reservations for visa , Book Visa Appointment, Travel Guides, Visa Interview Guides and many more. To learn more about how we can help you with our visa services, please feel free to contact us today.

FAQS

1) Why do I have to provide a hotel booking?

The embassy or consulate needs to see that you have pre-arranged accommodation for the duration of your trip to prove that you can pay for yourself as well as confirming the length of your trip

2) If I am staying with a friend in Europe, what documentation can I provide?

(Video) How to book hotels or accommodations for your travel applications | Schengen Visa Requirements

You can provide an invitation letter which has to be agreed by the local authorities

3) Will my application be rejected if I am unable to provide a hotel booking?

The hotel reservation is a standard requirement which you have to provide when applying for a Schengen visa. If you are unable to provide this, you could provide a cover letter explaining why you cannot do so. However, there is no guarantee that your visa application will be approved, so it’s best to provide what is required

4) What if I have already submitted my visa application?

It’s recommended that you submit all the required documents before you submit your application to avoid it being rejected

See Also

How to get Schengen visa travel insurance for visa

How to get flight itinerary for visa or flight reservation for visa application

How to get Schengen visa appointment

Last Updated on

(Video) How to book dummy accommodation for Visa Application without using any Credit card | Deep Focus

FAQs

How do you provide proof of accommodation? ›

A proof of accommodation document is simply a document that shows you have somewhere to stay during your trip to the Schengen Area. It could be a hotel booking, a letter from family or a friend, or a rental agreement stating you have the short-term rent of a home for the duration of your trip.

How do I get proof of accommodation for UK visa? ›

Evidence should demonstrate how the applicant can legally occupy the accommodation. This could be via a copy of the property deeds, mortgage documents, tenancy agreement and/or letter from the landlord confirming that rent payments are up to date and the applicant is allowed to occupy the property.

What does proof of lodging mean? ›

An Evidence of a Place to Stay, such as Hotel Booking or Reservation, An Invitation from The Host with a Copy of His Passport (proof of sponsorship), Evidence of a pre-paid tour with details of your payment to the tour operator.

Do you need to show proof of accommodation? ›

Hotel Reservation

If you are planning to stay at a hotel in your destination country then you will have to submit proof of the hotel booking, which usually is a 'hotel confirmation letter' which is also known as hotel itinerary for visa application.

What is an accommodation letter? ›

What is a Letter of Accommodations? A Letter of Accommodations (LOA) is a document provided by the Office of Disability Services that explains to faculty the reasonable accommodations to be provided to a student.

How do you write an accommodation letter? ›

Sample Accommodation Request Letter

Identify yourself as a person with a disability. State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee) Identify your specific problematic job tasks. Identify your accommodation ideas.

What is the reason for the invitation and the provision of accommodation? ›

A 'sponsor declaration' or 'provision of accommodation' may be needed for a visa request by visitors who visit from abroad. A provision of accommodation confirms that the visitor from abroad will stay with you.

How can I make a hotel reservation without paying? ›

Reserve Your Hotel Now and Pay Later

With Expedia's Book Now Pay Later you don't pay for your rooms until you arrive at the property. Rooms booked in advance are guaranteed for your stay but are only paid for once you check in.

Can I change my hotel after visa? ›

Yes you can definitely change hotel booking after getting tourist visa. Actually there is no direct connect between hotel and visa, but ambassy demands hotel booking to issue tourist visa just to ensure that you have a accommodation arrangement in advance.

How do I write an accommodation letter for a spouse visa? ›

We, Mrs NAME – mother of sponsor and Mr. NAME – step father of sponsor are writing to confirm that we give the above named applicant, Mrs. APPLICANT and her sponsor, Mr. SPONSOR permission to live at our property at ADDRESS, rent free for as long as they wish.

Do I need hotel booking for UK visa? ›

Do I need to book a hotel for a UK visa? Yes, unlike the flight, hotel reservation for UK visa is needed and we recommend that it should be included in the package of documents submitted.

Do I need proof of accommodation for UK student visa? ›

You must show the UK Home Office that you have enough money to pay all the tuition fees as stated on your CAS letter plus your living costs, for a successful visa application.

Can I cancel hotel booking after visa? ›

Yes you can definitely change hotel booking after getting tourist visa. Actually there is no direct connect between hotel and visa, but ambassy demands hotel booking to issue tourist visa just to ensure that you have a accommodation arrangement in advance.

Do you need a housing report for spouse visa? ›

It is certainly not the case that Housing Reports are absolutely required for spouse visa applications. Just to reiterate once again: a Housing Report is not a specified document in the Immigration Rules and therefore it is not a document that must be submitted.

Can I use AirBnB for visa? ›

You have to provide a letter from the person who owns the property, stating the length of your stay and showing a paid receipt. Since AirBnB doesn't allow payment in full before arrival, it's doubtful that the government would accept this as a bona fide residence for your visa. 7.

What is proof of sufficient funds for travel? ›

Travelers visiting the United States from a foreign country must be able to prove to a U.S. Customs and Border Protection (CBP) officer that they have sufficient funds, i.e., credit card, cash, travelers' checks, money order to cover travel, lodging, entertainment, meals, etc. to be admitted into the United States.

What is visa lodging? ›

If you are outside of Australia, "lodging" implies sending the completed application to the Department of Immigration and Border Protection (DIBP) or the Australian Embassy or Consulate.

What is an example of a reasonable accommodation? ›

Examples of Reasonable Accommodations

Modifying work schedules to allow an employee with a disability to attend to matters related to treating the disability, such as attending medical and physical therapy appointments or medication schedules.

How do you answer should you need accommodation in your recruiting process? ›

explain why accommodation is required, so that needs are known. make his or her needs known to the best of his or her ability, preferably in writing. answer questions or provide information about relevant restrictions or limitations, including information from health care professionals, where appropriate and as needed.

How do you write an email for accommodation? ›

I would like to request accommodations for your class. I have copied my access consultant (name) and have attached my verification letter. I would like to set up a time to discuss this information with you to determine how we can implement accommodations. Please let me know your convenient time.

What is an accommodation? ›

The term "accommodation" may be used to describe an alteration of environment, curriculum format, or equipment that allows an individual with a disability to gain access to content and/or complete assigned tasks.

What does request accommodation mean? ›

According to the Equal Employment Opportunity Commission (EEOC), when an individual decides to request an accommodation, the individual or his/her representative must let the employer know that s/he needs an adjustment or change at work for a reason related to a medical condition.

What is accommodation request indeed? ›

If you have a disability or need assistance performing your tasks properly, you can make a request to your employer for accommodations. Requests could include wider hallways for wheelchair access, an adapted schedule to facilitate medication times, unique office requirements or visual or auditory aids.

How do I get proof of accommodation in Czech Republic? ›

Electronic confirmation of proof of accommodation

If the application is filed at a regional office of the MOI, confirmation of accommodation can be submitted electronically at the MOI electronic mail room posta@mvcr.cz or by means of a data box to the MOI ID address 6bnaawp.

What is proof of sponsorship? ›

The Certificate of Sponsorship is an electronic record with a unique reference number, rather than a physical document. It is a mandatory pre-requisite for visa applications in the Worker and Temporary Worker categories, for example Skilled Worker, Senior or Specialist Worker and Scale Up Worker.

How do I get a visa sponsorship? ›

How do I sponsor a foreign national?
  1. Determine what position the hire will fill. ...
  2. Conduct recruiting process, background checks and verification of documentation. ...
  3. Apply for a work visa. ...
  4. Obtain Department of Labor certification. ...
  5. Comply with insurance requirements. ...
  6. Meet salary and benefit requirements. ...
  7. Cross your fingers.

Can I pay cash for a hotel room? ›

Do hotels take cash, and do they have the right to refuse a cash payment? As of 2021, there is no federal law in the United States that prevents a hotel from refusing cash payments. Provided, of course, that the credit-card-only policy is communicated to the guest before the guest stays at the property.

What Does reserving a hotel room mean? ›

If you reserve a room at a hotel, you keep it for a person who is going to arrive on an agreed date. I have reserved a room for you in the hotel. Reserve two rooms under the guest's name.

Can I use my mom's credit card for hotel? ›

The credit card used to book the room does not have to be the same credit card put on hold for incidentals. But the name of the person checking in needs to match the guest's name on the reservation, or else the hotel may suspect fraud and refuse to honor the reservation.

Can I change my itinerary after getting visa? ›

As far as the Schengen rules go, there is nothing odious about making small changes to your travel plans after you apply for a visa, as long as the overall purpose and destination of the visit remain true to what you described in the application. Switching to different hotels certainly falls under that.

How long can you stay in a hotel without paying? ›

The hotel or motel can end your tenancy in one of two ways. First, if you fall behind in your payments, the hotel owner must give you a written notice demanding full payment within 14 days. If you do not pay what you owe by the time the 14 day period ends, the landlord may start an eviction against you.

Can I change travel date after getting visa? ›

Information If my travel dates change, can I apply for e-Visa amendment for change of date? No. You must obtain another e-Visa.

What documents are needed for UK spouse visa? ›

UK spouse visa required documents checklist
  • Completed application form and application fee.
  • Valid passport.
  • Previous passports.
  • Evidence of your genuine and subsisting relationship (e.g. shared bills, photographs, correspondence, messages).
  • Proof you meet the English language requirements (e.g. CEFR exam certificate).

What is adequate maintenance? ›

“adequate” and “adequately” in relation to a maintenance and accommodation requirement shall mean that, after income tax, national insurance contributions and housing costs have been deducted, there must be available to the family the level of income that would be available to them if the family was in receipt of ...

How do I write a sponsor letter for Spouse Visa UK? ›

What to include in the visa sponsorship letter
  1. Sponsor's full name and date of birth.
  2. Sponsor's full contact details and address of their UK residence.
  3. Sponsor's occupation.
  4. Sponsor's own UK immigration status.
  5. Visa applicant's full name and date of birth.
  6. Visa applicant's full contact details and address.
20 Aug 2020

How much bank balance is required for UK visa? ›

You must submit 6 months of bank statements that clearly show your monthly salary and financial commitments. There must not be any large deposits of cash other than your salary. Total savings must be at least twice your proposed UK trip expenses.

How long does it take for UK visa to be approved 2022? ›

You should get a decision within 12 weeks once you either attend your appointment at the visa application centre or when you submit your online documents after completing the ID Check app.

How can I get my itinerary without paying? ›

There are three simple steps you must follow to reserve a flight without making the full payment for the flight ticket: Call your preferred travel agent or visit the Visa Reservation website. Submit your travel flight details. Receive the flight itinerary in your email account.

How do I write an accommodation certificate? ›

I, [Name Surname], born on [date of birth] at [place of birth], residing at [your full address] hereby certify on my honor to host at my home, free of charge [Madam, Mr] [First Name Last Name], born on [date of birth] at [place of birth] of nationality [country of birth].

How do you write an accommodation letter? ›

Sample Accommodation Request Letter

Identify yourself as a person with a disability. State that you are requesting accommodations under the ADA (or the Rehabilitation Act of 1973 if you are a federal employee) Identify your specific problematic job tasks. Identify your accommodation ideas.

How do I get proof of accommodation in Czech Republic? ›

Electronic confirmation of proof of accommodation

If the application is filed at a regional office of the MOI, confirmation of accommodation can be submitted electronically at the MOI electronic mail room posta@mvcr.cz or by means of a data box to the MOI ID address 6bnaawp.

How can I get proof of accommodation in Portugal? ›

If you intend to live with a family member, you must provide an official letter of invitation from the host. The host must sign the form, attach a copy of their ID, and have it notarized in Portugal. Other methods of accommodation are also acceptable. For example, you can submit an Airbnb reservation.

What is no accommodation certificate? ›

'No Accommodation Certificate' For Government Employees for HRA. House Rent Allowance Certificate. The meaning of 'No Accommodation' is that not residing in Government quarters or rent-free accommodation provided by the Central or State Government. A self-certificate will be provided for claiming House Rent Allowance.

What is commendation certificate? ›

The Certificate of Commendation is for use by a local council to recognize a commissioner who has performed in a commendable manner.

What is certificate accomplishment? ›

Certificates of Achievement are designed to convey evidence that defined levels of proficiency have been attained in career or technical areas. Certificates of Achievement are available in most of the programs for which the College offers the associate degree.

What is an example of a reasonable accommodation request? ›

Examples of Reasonable Accommodations

Job restructuring such as altering when and/or how an essential function of a job is performed or reallocating marginal job functions that an employee is unable to perform because of a disability.

What is an accommodation? ›

The term "accommodation" may be used to describe an alteration of environment, curriculum format, or equipment that allows an individual with a disability to gain access to content and/or complete assigned tasks.

What does request accommodation mean? ›

According to the Equal Employment Opportunity Commission (EEOC), when an individual decides to request an accommodation, the individual or his/her representative must let the employer know that s/he needs an adjustment or change at work for a reason related to a medical condition.

How do I write an accommodation letter for a spouse visa? ›

We, Mrs NAME – mother of sponsor and Mr. NAME – step father of sponsor are writing to confirm that we give the above named applicant, Mrs. APPLICANT and her sponsor, Mr. SPONSOR permission to live at our property at ADDRESS, rent free for as long as they wish.

How much bank balance is required for Czech visa? ›

The applicant is required to possess at least 15x 2,980 CZK*. This amount increases by 2,980 CZK per each full month = 44,700 CZK + 2,980 for each full month.

Can I use AirBnB for visa? ›

You have to provide a letter from the person who owns the property, stating the length of your stay and showing a paid receipt. Since AirBnB doesn't allow payment in full before arrival, it's doubtful that the government would accept this as a bona fide residence for your visa. 7.

How much bank balance is required for Portugal tourist visa? ›

For Indian nationals to enter Portugal, you need to show you have at least €40 per day when applying for a Portugal Visa. Each time you enter Portugal's territory you must have funds of €75.

Can I change my hotel after visa? ›

Yes you can definitely change hotel booking after getting tourist visa. Actually there is no direct connect between hotel and visa, but ambassy demands hotel booking to issue tourist visa just to ensure that you have a accommodation arrangement in advance.

Is proof of accommodation required for UK student visa? ›

Documents required for student visa

A current passport or other valid travel documentation. Evidence of funds to provide your living expenses for the duration of your course. Confirmation of Acceptance for Studies (CAS) reference number and documents used to obtain CAS.

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